N.G.F.[2016]No.91
Chapter 1 General Provisions
Article 1 Course exam is an important part of teaching management, an important means to urge students to systematically review and master knowledge learned and check the teaching effect, also a major method to evaluate students’ academic records. In order to further strengthen the standardizing construction of course exam management, the methods are hereby formulated combining with the actual situation of NIT.
Article 2 The nature of course exam consists of exam and check. Types of course exam include final-term exam, semester resit, arrears exam and back-to-school exam. Course exam work includes result assessment at ordinary times, paper proposition, paper printing, exam organization, paper inspection and result evaluation, exam analysis and summary, result registration, paper sorting and filing. Each part of the exam work shall be subject to strict management and explicit duties.
Chapter 2 Exam Organization
Article 3 NIT establishes course exam leading group in the charge of president for teaching, the leading group consists of Dean’s Office, Students’ Affairs Office and Teaching Dean (Director) of School (Faculty), and is responsible for the policy making for school course exam and the decision on major events.
Article 4 The course exam is subject to the organization and management by NIT and school (faculty) level; Dean’s Office is responsible for the organization and coordination of exam work, and course-subordinated school (faculty) is in charge of the arrangement and implementation of course exam work. The exam for check courses is arranged by course-subordinated school (faculty), and generally it will be arranged in the last lesson in instruction plan. The exam for general courses is generally arranged in the exam week by Dean’s Office, and the exam for other courses will be arranged by each school (faculty) in the exam week. The school (faculty) may organize the course exam before exam week after filing in Dean’s Office according to actual situation of teaching arrangement.
Article 5 During the exam, the examinees must be seated as per student number (admission ticket number) with an interval of two columns. At least two invigilators must be arranged for the examination room with less than 60 examinees, three for that with 61~100 examinees and 4 for that with more than 100 examinees. The invigilators shall be arranged by course-subordinated school (faculty), and the list of invigilators shall be recorded in academic affairs system two weeks before the exam.
Chapter 3 Exam Proposition
Chapter 6 The exam proposition shall be organized by course-subordinated school (faculty), and implemented specifically by relevant teachers.
Article 7 The exam proposition and scoring adopt hundred-mark system, with a total score of 100 points and exam time of 100 minutes generally.
Article 8 Final-term exam proposition shall reflect the basic contents and requirements of the syllabus for the course, with smooth expression, accurate question meaning, proper question quantity and appropriate difficult and easy points. In terms of courses with mid-term exam, the teaching contents before the mid-term exam shall be no less than 30% in the final-term exam. In the paper, about 60% of the questions shall be the contents related to basic principles, basic knowledge and basic skills; about 30% of the questions shall be the contents related to flexible application of the course knowledge, with certain difficulty; and about 10% of the questions shall be more difficult, so as to investigate excellent students’ academic degree. The rate of repeated questions in any two papers for the same course within continuous four years shall be no more than 20%.
Article 9 Question types shall be as diversified as possible. The regular written exam shall include objective part (choice question, True or False, Gap Filling, Concept Explanation, and etc.) and subjective part (short answer question, calculation question, essay question, comprehensive knowledge application question, analytical reasoning, and etc.). Each course shall choose proper question types as per distinctive features.
Article 10 Such two sets of papers as paper A and B with equivalent difficulty and corresponding scoring criteria and reference answers shall be offered for final-term exam papers. The rate of repeated questions shall be no more than 20%. Person in charge of teaching research office or major (course) and president in charge of teaching shall be responsible for paper approval.
Article 11 Separation of teaching and examination shall be conducted generally for the exam courses with same syllabus and basically consistent teaching progress and textbook contents, and paper constructing or sampling of question bank shall be conducted gradually, and uniform proposition, examination, scoring criteria and paper inspection shall be implemented. The courses under separation of teaching and examination shall be reported to Dean’s Office in written form before the 10th week of the semester.
Article 12 Keep the proposition confidential. Teachers preparing for the proposition and people accessible to the proposition are not allowed to disclose the questions to students in any form. If question disclosure or disclosure in disguised form or paper loss occurs, we will investigate the reason and deal with the matter as per relevant school stipulations.
Chapter 4 Paper Printing
Article 13 Papers are uniformly printed with standard sample format. The sample paper shall be printed by computer with clear questions and pictures. Paper A, B shall be separately sealed with signature on the sealing part, and delivered by special person to Teaching Operation Section of Dean’s Office five working days before the exam. Dean’s Office and course-subordinated school (faculty) shall organize the random selection of one set as the paper for final-term exam, and the other set shall be the paper for resit. Before paper printing, Paper Printing Application shall be filled in.
Article 14 Separation of teaching and examination is conducted for courses with questions (paper) bank, according to course type, two sets of exam papers will be constructed by relevant personnel organized by Dean’s Office or the school (faculty) from the questions (paper) bank, and after the approval and modification by course-subordinated school (faculty), one of them will be the paper for exam and the other will be the paper for resit.
Article 15 Course papers shall be delivered for printing, bound and kept by teaching secretary or academic staff of course-subordinated school (faculty), and each school shall distribute the papers to the invigilators before the examination.
Chapter 5 Examination Qualification
Article 16 Teachers must strictly verify students’ qualification for participating in course exam, and students with one of the following circumstances will be cancelled the qualification for the course final-term exam:
1. Absence from the course is more than 1/3 of the class hours accumulatively;
2. During the course study, the frequency of not completing the assignments is more than 1/3 of the assignments for the course;
3. Study the elective courses without handling any procedures.
Chapter 6 Invigilation of Teachers
Article 17 Invigilation is teachers’ duties. Invigilators shall clarify the requirements for invigilation before the exam, passionately serve examinees with strong sense of responsibility during the exam, carefully perform the duty of invigilation, create fair and impartial examination room atmosphere, and guarantee the successful exam work. Invigilators must timely gather the papers and submit exam information form after the exam.
Article 18 The invigilation arrangement shall be uniformly organized by Dean’s Office and implemented by the school (faculty). Invigilation notice shall be given to invigilators, and all the arrangement for invigilation must be summarized and submitted to Teaching Operation Section of Dean’s Office one week before the exam.
Article 19 Invigilation work is mainly completed by the teachers of course-subordinated and student-subordinated school (faculty).
Article 20 Invigilators must attend invigilation training and take the position after qualified training. The training consists of such two levels as NIT and school (faculty). The training may adopt the method of combining training at ordinary times with training before exam, so as to strengthen the professional ethics education for invigilators and the training for specific rules and operation regulations for exam organization and management, to guarantee invigilators be able to skillfully grasp exam rules, accurately use standardized procedures and orders for the exam and practically perform the duty of invigilation.
Article 21 During the exam, NIT and school (faculty) inspection tour will be conducted for exam disciplines. The tour group at NIT level will be comprised of Dean’s Office, Students’ Work Office, inspection office and teaching supervision group, in charge of the coordination, inspection and supervision of NIT-wide exam work as well as the investigation of violation report. The tour group at school (faculty) level will be in charge of the course exam supervision and inspection tour, supervising whether the invigilators have fully performed the duties in the examination room, and timely changing invigilators failing to effectively perform relevant duties and offering corresponding disposal measures.
Article 22 The invigilation for general course exam will be jointly borne by the teachers of course-subordinated and student-subordinated school (faculty).
Chapter 7 Course Results
Article 23 Course results consist of the weighted results of results at ordinary times (including the results of questions asking, assignment, course notes, in-class experiment, course paper, reading paper, test, mid-term exam, and etc.) and results of final-term exam. Results at ordinary times shall be announced to the students before the final-term exam. The final-term exam results generally account for 70% of total course result. As for special requirements on result weight, teachers shall put forward application and implement after approved by course-subordinated school (faculty).
Article 24 If the class hours of practical teaching stage not set a course separately reach 1/3 of total class hours, the result of that part must reach qualified requirements, otherwise, the course will be failed, and its proportion in course result shall be determined as per the proportion of class hours of practical teaching stage in total class hours for result evaluation, but the result of theoretical teaching stage shall be no less than 60% of the course result.
Article 25 Course exam under unified exam and separation of teaching and examination shall be went over the paper in collective flow type organized by school (faculty), and other course exam will be went over the paper by teachers.
Article 26 Exam marker shall give a mark in strict accordance with the scoring criteria, eradicating giving favor score. The scoring methods for the same paper shall be consistent and the paper inspection shall adopt the method of giving score for right answers. The points for giving or deducting scores shall be explicit, and clear comments may be offered if necessary. Essay questions shall be indicated scoring point in the reference answer, calculation questions shall be listed scoring criteria step by step in the reference answer, and read over by reference to the scoring criteria.
Article 27 Teachers must complete academic record entry within 3 working days after the course exam, and submit student’s academic record registration form to course-subordinated school (faculty) in duplicate. If students have no qualification for the exam, postpone the exam, are absent from the exam, violate disciplines or cheat in the exam, the academic record shall be invalid or scoreless, and reasons shall be indicated. The course result for students participating in semester resit or back-to-school exam shall be scored as per paper result.
Article 28 If students have doubt in the scoring and ask for recheck, written application shall be offered within the first week of next semester and approved by president (director) in charge of teaching of student’s school; then the president (director) in charge of teaching or teaching secretary of the course-subordinated school (faculty) and more than two teachers shall jointly recheck the paper. If there is problem indeed, teachers concerned shall handle approval procedures as per the process for modifying academic record, and modify the record after approved by Dean’s Office.
Chapter 8 Paper Analysis and Storage
Article 29 After paper marking, teachers concerned shall conduct paper analysis as required by NIT, and fill in paper analysis form.
Article 30 As for courses under separation of teaching and examination, course-subordinated school (faculty) shall organize teachers to analyze and summarize exam result and form written report, which shall be submitted to Teaching Operation Section of Dean’s Office for filing after verification by the school (faculty).
Article 31 The reviewed papers are generally bound as per student numbers from small to big taking students’ administrative class as unit (graded teaching course takes teaching class as unit), and uniformly kept in course-subordinated school (faculty). The papers will be kept and registered as per the sequential order of academic year and course exam time. The attached documents include paper analysis form, blank paper, reference answers to the questions and scoring criteria, registration form of academic record at ordinary times, academic record registration form, and etc. Dean’s Office shall organize spot check regularly, and evaluate such jobs as proposition quality, paper marking regulations and proposition storage and management.
Chapter 9 Exam Suspension, Absence, Resit, Arrears and Back-to-school Exam
Article 32 Exam Suspension
1. Examinees are not allowed to ask for leave during the period of exam. Each school (faculty) and relevant departments shall strictly control those who asking for exam suspension for special circumstances indeed.
2. Suspension due to illness shall be evidenced by the certificate issued by school hospital, and the procedures for suspension shall be handled before the exam. If examinees are unable to adhere to complete the exam during the exam, they are able to see a doctor in hospital after obtaining the consent from invigilators and Dean’s Office, and procedures for suspension shall be handled on that day with hospital certificate.
3. Students approved for the suspension may attend the resit for the course.
Article 33 Exam Absence
Absence from the exam or failure to attend the course exam under the condition of not approved asking for leave shall be deemed as exam absence. Students absent from the exam will be granted zero for the course result, “absence” will be indicated in the academic record, and no resit will be permitted.
Article 34 Resit
Students failing in the exam will be arranged resit by Dean’s Office. However, examinees obtaining a result of less than 30 points or absent from exam or violating disciplines in the exam will not be granted qualification for resit.
Article 35 Arrears Exam
Students in graduating class may volunteer to register for attending the exams for the courses having studied without obtaining credits. Dean’s Office will uniformly arrange one arrears exam as per exam conditions, which will be generally arranged in April or May of the last semester before graduation.
Article 36 Back-to-school Exam
Students may register for attending the back-to-school exams for courses having studied within two years after graduation or completion, which will be arranged in the first half of every year generally. As for practical courses, students may register for course selection and study as per school daily teaching arrangement.
Article 10 Supplementary Provisions
Article 37 Course exam generally adopts the form of closed-book exam, and such forms are also available as open-book written exam, oral exam, regular assignments, investigation report, reading notes, experiment internship report, course thesis, course design, unit test, mid-term test, case analysis, literature review, experiment operation, technology and skill presentation, and so on. It is encouraged to reform course exam form as per course nature and course features, but application shall be put forward by teachers concerned before the exam, and it is able to be implemented after approved by course-subordinated school (faculty) and filed in Dean’s Office.
Article 38 The Methods will take effect since the date of announcement, and the original Management Methods of Nanchang Institute of Technology for Course Exam (N.G.F.[2013]No.111) will be abolished simultaneously, and the right to interpret shall belong to Dean’s Office.
Appendix: Omitted
July 12, 2016
